Studio Coordinator

This is a remote position. About Teams Squared : We are a team augmentation company dedicated to connecting exceptional remote talent with global organizations. Job Description: We are seeking a Studio Coordinator to support a growing Melbourne-based real estate photography studio. This role serves as the operational hub between clients (real estate agents), on-site photographers, and offshore editing teams, ensuring seamless coordination across all stages of the workflow. This position was previously managed in-house and is now transitioning to a remote setup. The ideal candidate is highly organized, detail-oriented, and proactive, with the ability to manage scheduling, client communication, and post-production coordination in a fast-paced environment. The role requires full-time availability during AEST business hours (9:30am – 5:30pm Melbourne time) and strong communication skills to manage client-facing interactions effectively. Responsibilities: Booking & Scheduling Management • Receive and manage booking requests via email, phone, text, and online forms • Schedule jobs based on photographer availability and location efficiency • Enter bookings into internal systems and coordinate calendar events for photographers • Handle reschedules, cancellations, and last-minute changes efficiently Client Communication • Act as the first point of contact for client (agent) enquiries and job updates • Send booking confirmations and delivery emails with asset links • Follow up on property access details and special instructions prior to shoot day • Draft property descriptions and copywriting (approximately 1–2 per day) Post-Production Coordination • Monitor job progress through the editing pipeline • Ensure delivery of final assets within agreed turnaround SLAs • Coordinate with offshore editing teams to manage priorities and urgent requests • Support administrative tasks such as digitizing drone imagery (training provided) Requirements Qualifications: • Previous experience in a Virtual Assistant, Operations Coordinator, or Administrative role is preferred • Excellent written English communication skills, particularly for client-facing emails and copywriting • Highly organized with strong attention to detail and ability to manage multiple tasks simultaneously • Strong problem-solving skills and ability to adapt in a fast-paced environment • Proficiency in Google Workspace (Calendar, Drive, Gmail) • Tech-savvy with the ability to quickly learn new tools and systems • Proactive, responsive, and able to work independently in a remote environment • Availability to work full-time during AEST business hours (9:30am – 5:30pm Melbourne time) is mandatory • Experience in real estate, photography, or creative/operations coordination is a strong advantage but not essential Benefits Opportunity for 100% remote work. Competitive compensation package. Access to tools and systems to support efficient workflow management. Training provided for all business-specific processes, tools, and standards. Note: Only shortlisted candidates will be contacted for further discussions. Teams Squared is an equal opportunity employer, valuing diversity and inclusivity. Originally posted on Himalayas